Executive, Forward Plan - 2 April 2026 to 30 April 2027 Plan Document 02/04/2026

FUTURE DECISIONS

Likely Date of Decision

Decision Taker (a full list of the membership of the Council and all its Committees is set out in Part 3 of the Constitution)

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including an indication if the report contains any exempt (not for publication) information and the reasons for this

Key Decision

YES/NO

Decision Required

Consultees

(ie the identity of the principal groups whom the decision-taker proposes to consult)

Consultation Process

(ie the means by which any such consultation is to be undertaken)

How representations may be made and details of Contact Person

(Tel: 0845 034 9494)

unless specified otherwise)

<PI1>

24 Mar 2026

Executive Member for Education, Learning & Skills

Proposals for revised school organisation arrangements requested by several federated governing boards of primary schools in North Yorkshire

Yes

To detail the outcomes of the statutory consultations carried out by the council, on the revised school organisation arrangements proposed for several primary school federations within the county, and to ask the Executive Committee (or if there are no objections to the proposals, the Executive Member for Education Learning and Skills) to take a final decision on the proposals

Parents, Staff, Governors, Local Secondary Schools, Local Elected Members, Town and parish councils, MP and other local stakeholders.

The statutory proposals were published on the NYC website, in a local newspaper and placed on school gates. The representation period for the statutory proposals ran from 12 January to 6 February 2026. Representations could be made in writing to the Corporate Director- CYPS, or by email to schoolorganisation@northyorks.gov.uk by 6 February 2026

Jon Holden, Head Strategic Planning (CYPS)

jon.holden@northyorks.gov.uk

</PI1>

<PI2>

24 Mar 2026

Shareholder Committee

Border to Coast Governance Arrangements

To approve updated governance documents of Border to Coast, which the Council is a minority shareholder of.

None, other than the Corporate Director Resources.

n/a

Tom Morrison

Email: tom.morrison@northyorks.gov.uk or 07788-454100

</PI2>

<PI3>

24 Mar 2026

Corporate Director of Environment

Executive Member for Highways & Transportation

Foregill Bridge Demobilisation and other bridge works - Award of contract

To seek approval to award a combined contract for the demobilisation of Foregill Bridge, Arkengarthdale and other nearby retaining wall schemes (Skelton South, Side Bank Wood, Clapgate, Roebeck, Thornton Gill, Mirk Fell, Keld Heads Flue and West Stonesdale) using an NEC 4 ECC Option E contract through the CECF 2021 Lot 3 for the works provided

N/a

Philip Richardson, Bridges Manager, Highways & Transportation

philip.richardson@northyorks.gov.uk

</PI3>

<PI4>

27 Mar 2026

Assistant Director - Environment & Transport

Remediation of Langbaurgh Ridge closed landfill site

Yes

The decision is required to undertake the procurement of a contract to remediate a collapsed mineshaft at the closed landfill site. The tender process is subject to Procurement Assurance Board approval and internal governance.

N/A

Kerry Green, Contracts and Compliance Manager (Waste)

caroline.sampson@northyorks.gov.uk; kerry.green@northyorks.gov.uk

</PI4>

<PI5>

27 Mar 2026

Corporate Director of Community Development

Conversion of empty properties into temporary accommodation in Scarborough

Yes

The report is for the conversion of a number of properties owned by the Council, which are currently empty into temporary accommodation for homeless households.

Local member
Property Services
Housing Needs service, as they responsible for managing the properties and allocating the accommodation to homeless households
Homes and Places service as they will be responsible for the on-going maintenance of the properties.
Key officers including Finance, Legal, Climate and Equalities
Executive Member

Direct contact with relevant members and service areas whether face to face, email or Teams

John Burroughs, Housing Strategy and Development Officer

john.burroughs@northyorks.gov.uk

</PI5>

<PI6>

30 Mar 2026

Assistant Director - Technology

Re-procurement of the Legal Case Management System

Yes

The purpose of the report is to seek approval for the procurement of a legal case management system (LCMS) for 2 years, with two optional 2-year extensions (possibly 6 year contract), and the provision of an increased budget to support an increase in contract costs.

The solution will support a broad range of disciplines within the Legal Service, meeting key functional requirements while also enabling efficient, effective and innovative ways of working.

The Legal Service area and Technology

Project Board meetings

Christopher Taylor, Corporate Systems Service Owner

christopher.taylor@northyorks.gov.uk

</PI6>

<PI7>

31 Mar 2026

Executive

North East Regional Coastal Monitoring Programme 2027-2033

Yes

To seek approval to:

1. apply for 100% grant funding of £7,147,000 + 10% contingency (£714,000) from Flood Defence Grant in Aid (FDGIA) administered by the Environment Agency to continue the North East Coastal Monitoring Programme into its 4th phase of delivery through the NYC lead North East Coastal Observatory;

2. if approval is granted and upon award of grant, Executive is asked to accept the funding or delegate authority to accept the award to the Executive Member – Highways and Transportation under the terms and conditions provided

3. notify the Authority that this grant application forms part of joint national funding business case to be developed on behalf of the Coastal Groups of England and undertaken by the lead partners of the National Network of Regional Coastal Monitoring Programmes of England, of which NYC is one. The wider national business case combined value is c.£77million + (additional Risk allowance at the 95th %ile).

Various key stakeholders including Defra, Natural England Maritime and Coastguard Agency.
End users including Network Rail, Joint Nature Conservation Committee, National Trust.

Regular meetings with regional partners, representation and direct reporting to national and regional coastal groups by email and on line at the North East Coastal Observatory website.

Robin Siddle

robin.siddle@northyorks.gov.uk

</PI7>

<PI8>

31 Mar 2026

Executive

Consideration of the acceptance of the delegation of certain transport functions from York and North Yorkshire Combined Authority to North Yorkshire Council, for recommendation to the Chief Executive Officer for approval

Consideration of the proposed delegation of certain transport functions by York and North Yorkshire Combined Authority to North Yorkshire Council for recommendation to the Chief Executive for consideration and acceptance of the delegation under his delegated power in paragraph 5.7 of the Officers’ Delegation Scheme.
Subject to any comments Members may have, to recommend the proposed arrangements for the delegation of certain transport functions by York and North Yorkshire Combined Authority to North Yorkshire Council, to the Chief Executive Officer for acceptance of the delegation under his delegated power in paragraph 5.7 of the Officers’ Delegation Scheme.

Relevant NYC Officers and Members

Correspondence and meetings

Michael Leah, Assistant Director - Environment and Transport

michael.leah@northyorks.gov.uk

</PI8>

<PI9>

31 Mar 2026

Chief Executive Officer

Acceptance of the delegation of certain transport functions from York and North Yorkshire Combined Authority to North Yorkshire Council

Consideration and acceptance of the proposed delegation of certain transport functions by York and North Yorkshire Combined Authority to North Yorkshire Council, by the Chief Executive Officer under his delegated power in paragraph 5.7 of the Officers’ Delegation Scheme.

Subject to any comments Members may have, to accept the proposed delegation of certain transport functions by York and North Yorkshire Combined Authority to North Yorkshire Council, by the Chief Executive Officer under his delegated power in paragraph 5.7 of the Officers’ Delegation Scheme.

Relevant NYC Officers and Members

The Executive on 31 March 2026

Correspondence and meetings

Michael Leah, Assistant Director - Environment and Transport

michael.leah@northyorks.gov.uk

</PI9>

<PI10>

2 Apr 2026

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Trailblazer Community Management Support Contract Procurement

Yes

Approval is required to procure an organisation to deliver community management support for the North Yorkshire elements of the Get York North Yorkshire Working Trailblazer programme.

The shape of the programme has been designed in ongoing engagement with representatives across the following organisations:
- NYC officers
- Humber North Yorkshire Integrated Care Board
- Voluntary and Community Organisations
- YNY Combined Authority
- City of York Council
- Project participants

Engagement has been completed through:
- Operational Delivery Meetings
- Workshop engagement
- 1:1s
- Project impact stories

Angela Crossland, Head of Service

Email: angela.crossland@northyorks.gov.uk

</PI10>

<PI11>

8 Apr 2026

Executive Member for Culture, Arts & Housing

Mutual Exchange Policy

Yes

To approve the Mutual Exchange Policy for North Yorkshire Council, which sets out a consistent and transparent county-wide approach to managing tenant mutual exchanges following local government reorganisation, ensuring compliance with statutory duties.

Housing Management
Internal Officers
Legal Services
Tenants

Consultation will be undertaken through targeted engagement with internal services and tenants. Housing Management and Legal Services will be consulted to review the draft policy, assess operational impacts, and ensure legal compliance. In addition, feedback will be gathered from tenants who have recently undertaken a mutual exchange, using short interviews or surveys to capture their experiences of the current process.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI11>

<PI12>

8 Apr 2026

Executive Member for Culture, Arts & Housing

Rent Setting Policy

Yes

To approve North Yorkshire Council’s Rent Setting Policy, which sets out a clear and transparent county-wide approach to setting the rent charged for its Social Rent, Affordable Rent and Shared Ownership properties as a landlord. The policy clarifies the statutory and regulatory obligations which the Council will follow and ensure that a fair and consistent approach is adopted across all housing management areas.

Housing Management??
Internal Officers??
Legal Services??
Tenants

Consultation will be undertaken through targeted engagement with internal officers?and?tenants. Internal services will be consulted to review the draft?policy, assess operational impacts?and ensure compliance?with legislative requirements.?In addition, feedback will be gathered from tenants on the readability and clarity of the policy, as well as any decision points to which they can contribute.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI12>

<PI13>

10 Apr 2026

Corporate Director of Community Development

Site and Event Security Provision

Yes

The purpose of this report it to seek approval from the Corporate Director of Community Development to reprocure North Yorkshire Council’s Site and Event Security provision. The current framework agreement is due to expire on 31 December 2026.

Key NYC officers, including Finance, Legal, Climate, Equalities and Executive Member

MS Teams meetings and email

Stuart Clark, Head of Venues and Attractions

stuart.clark@northyorks.gov.uk

</PI13>

<PI14>

13 Apr 2026

Corporate Director of Community Development

NYC-CD Emergency Accommodation

Yes

To seek approval for a new procurement arrangement to support the booking of emergency accommodation. The service is currently sourced on an ad hoc basis through various online platforms and, in some cases, directly with accommodation providers, with limited formal contractual arrangements in place.

The proposed approach is to put in place a compliant interim solution that will provide a consistent and controlled method for booking emergency accommodation, while a wider project is undertaken to develop a long-term procurement strategy for future service provision.

This proposal follows the completion of a direct award process using an established national framework agreement for travel, transport, accommodation, and venue solutions.

Finance, legal and procurement

This direct award is intended to cover a period of time to allow for a wider procurement to take place. As part of this wider project, all options will be properly considered, and appropriate market engagement will be considered to ensure the best route to market is identified.

Kim Robertshaw, Head of Housing Needs

Kim.robertshaw@northyorks.gov.uk

</PI14>

<PI15>

14 Apr 2026

Executive Member for Corporate Services

Unauthorised Camping and Lighting of Fires and Barbeques Public Spaces Protection Order 2026

Yes

To seek approval for the commencement of statutory consultation in respect of a proposed Unauthorised Camping and Lighting of Fires and Barbeques Public Spaces Protection Order 2026.

Scarborough and Whitby Area Committee
Relevant Ward Members

Meetings
Report and appendices submitted to the meeting of the Executive Member – Managing our Environment and Executive Member – Corporate Services on 3 December 2025

Drew Fussey, Environmental Enforcement Manager

drew.fussey@northyorks.gov.uk/01757 292151

</PI15>

<PI16>

16 Apr 2026

Corporate Director of Community Development

BT Payphones

Yes

BT have advised NYC that they intend to remove some more last at site payphones and kiosks within North Yorkshire. BT have placed 90 day Notices in further payphone kiosks across the authority. The Council has the opportunity to consider these payphones and kiosks and either to support BT with the removal or object to the removal.

Parish, Town and City Councils affected
Ward Councillors
North Yorkshire Police Designing Out Crime Officer
Resources
Legal
Finance
Climate
Equalities

Email contact and MS Teams meetings

Rachael Balmer

rachael.balmer@northyorks.gov.uk

</PI16>

<PI17>

20 Apr 2026

Corporate Director of Community Development

Executive Member for Culture, Arts & Housing

Online Health procurement

Yes

Following the sign-off of the Active North Yorkshire Membership and Pricing Review on 3 February 2026, the service is seeking approval to procure a digital online health and classes solution to support the new membership packages.
This procurement will enable communities, particularly those in rural areas who may not be able to access Active North Yorkshire hubs, to have improved and affordable access to health and wellbeing services. The procurement will focus on providing:
•Private GP appointments for members and their households
•Remote physiotherapy sessions
•Access to qualified dieticians
•24/7 mental health support
•On-demand workouts and classes (noting that this element may be delivered through a separate procurement exercise depending on supplier capability)
The procurement will cover the supply of these remote services and ensure integration with Active North Yorkshire’s Leisure Management System, giving customers seamless and enhanced access to health and wellbeing services.
Approval is required to proceed with the procurement and implementation of the digital online health platform.

Executive Member
Corporate Director, Community Development
Assistant Director, Culture and Leisure
Assistant Director of Legal Operations
Assistant Director, Resources (Community Development)
Corporate Strategy and Performance lead
Climate Change lead
Director of Public Health

An RFI exercise has been completed to assess market options and supplier capabilities. Internal consultation has taken place with Public Health, Overview and Scrutiny, Management Board, and the Executive. In addition to internal consultation, ANY customers were engaged through a user survey on memberships. Feedback from all consultation activity has informed the recommended approach.

Ben Walker, Commercial Development Manager, Active Leisure NY

ben.walker@northyorks.gov.uk

</PI17>

<PI18>

20 Apr 2026

Assistant Director - Property, Procurement & Commercial

North Yorkshire Council – Washroom Services – Procurement Gate 1 & 3 award process.

Yes

To seek approval to pursue an award of the North Yorkshire Council Washroom Services contract utilising Procurement Gateway 1 and 3 award process. Due to the value of the contract which is in excess of £500,000 key decision and publication on the forward plan is required

Consultation has taken place with

Procurement Service – Senior Commercial Manager and approval to progress granted by Procurement Advisory Board (19 March 2026)

Finance and Legal Services

Property Service – Head of Maintenance , Compliance and Facilities Management

Environment Service – Head of Waste Operations and Street Scene

Consulted as part of the process for completing the gateway document - approval was sought to progress with the justification for award in advance of the document being submitted

Kerry Metcalfe, AD Property, Procurement & Commercial

kerry.metcalfe@northyorks.gov.uk

</PI18>

<PI19>

21 Apr 2026

Executive

Review of the Public Convenience Service

Yes

To agree a series of measures to take forward the public convenience service and an agreed approach for the role of Parish and Town Councils in managing the current network

Parish/town councils in Jan-April 2025 alongside key stakeholders; disability action groups, chambers of commerce, Business Improvement Districts.

Individual meetings and drop-in sessions.

Steven Goddard, Public Conveniences Manager

steve.goddard@northyorks.gov.uk

</PI19>

<PI20>

21 Apr 2026

Executive

Transfer of Ripon Town Hall to Ripon City Council

Yes

To approve in principle the transfer of Ripon Town Hall to Ripon City Council and to delegate the final decision to the Corporate Director Resources in consultation with the Executive Member for Finance and Resources

Legal Team

Consultation already taken place with Ripon City Council, details will be given in the report

Sharon Hudson

Sharon.hudson1@northyorks.gov.uk

</PI20>

<PI21>

21 Apr 2026

Executive

Health and Adult Services Provision in Ryedale

Yes

To request approval from Executive on proposals for NYC Adult Day Services in Ryedale.

Local stakeholders

Stakeholder meetings

Hannah Brown

Email: hannah.brown3@northyorks.gov.uk / Tel No: 07970294814

</PI21>

<PI22>

21 Apr 2026

Executive

Council Plan 2026-2030 - To make recommendation to Full Council

Yes

To consider and recommend to council the Council Plan for 2026-2030

Corporate and Partnerships Overview and Scrutiny Committee

Management Board

Meetings

Will Boardman, Head of Strategy & Performance

will.boardman@northyorks.gov.uk

</PI22>

<PI23>

21 Apr 2026

Executive

Library Strategy Mid-Term Review

Yes

To seek approval to progress the Mid Term Review of the Library Strategy to Full Council for publication on the North Yorkshire Council website, and to seek approval to progress the proposed actions to support the National Year of Reading to Full Council.

Corporate Director, Community Development
Assistant Director Culture, Leisure, Archives and Libraries
Executive Member for Culture, Arts and Housing

MS Teams meetings, executive member briefing and emails.

Hazel Smith, Interim Head of Service for Libraries

Hazel.smith@northyorks.gov.uk

</PI23>

<PI24>

21 Apr 2026

Executive

Selby Transforming Cities Fund - Increase in Contingency Budget requirement

Yes

To consider increasing contingency budget for the Selby Transforming Cities Fund (TCF) project from draw-down of the Council’s capital contingency reserve following notification of cost increases/contract compensation events related to scheme delivery.

Corporate Director - Environment and Executive Member for Highways and Transportation

Briefings

Alex Richards, TCF Programme Delivery Manager

alex.richards1@northyorks.gov.uk

alex.richards1@northyorks.gov.uk

</PI24>

<PI25>

21 Apr 2026

Executive

Crisis & Resilience Fund

Yes

To seek approval from the Executive for North Yorkshire Council to formally accept the Crisis and Resilience Fund (CRF) grant from the Department for Works and Pensions for the period 2026-2029.

To seek delegated authority for the Director of Resources (Section 151 officer), in consultation with the relevant Executive Members, to allocate Crisis and Resilience Fund resources in line with the national CRF guidance and the delivery approach described in this report.

Seek delegated authority for the Director of Resources (Section 151 Officer) in consultation with the relevant Executive Members, to procure and award any necessary contracts, including a call off contract for the central funding application and assessment service required to deliver the Crisis and Resilience Fund.

A Crisis and Resilience Fund Project Group comprises officers from Welfare & Benefits, Customer Services, Income Maximisation, Localities, Housing & Communications. This group reports into the Council’s Welfare & Inclusion Group.

Ongoing liaison with Chair of NYC’s CRF Project Group and Welfare & Inclusion Group. Crisis & Resilience Fund Guidance

Marcus Lee, Head of Welfare and Benefits

Email: Marcus.Lee@northyorks.gov.uk or tel: 01653 638210

</PI25>

<PI26>

21 Apr 2026

Executive

Executive Member for Highways & Transportation

North Yorkshire Council/NY Highways - Highway Officer Integration

Yes

To provide a detailed update on work relating to the proposed alternative operating model for duties currently undertaken by Highway Officers, Assistant Highway Officers and some Maintenance Managers in North Yorkshire Council’s (NYC’s) Highway Operations Area teams, and mechanical sweepers and to seek approval for implementation of new ways of delivering these services via NY Highways (NYH). The proposed alternative method of service delivery will contribute to the Council's wider transformation savings agenda.

Internal meetings

N/a

Nigel Smith

nigel.smith@northyorks.gov.uk

</PI26>

<PI27>

21 Apr 2026

Executive

Bidding for Homes England funding from the Social and Affordable Homes Programme for specific schemes

Yes

The new Social and Affordable Homes Programme (SAHP) is for the period 2026 to 2036 and will commence in April 2026 with bids invited from February 2026 onwards.
Approval is sought to enable officers to submit bids to Homes England for funding from the new Social and Affordable Homes Programme (SAHP) for a number of specific schemes, which will support the delivery of the 500 homes required for the HRA Business Plan

Executive Members
Key internal officers, including Climate and Equalities
Homes England

On-going communication and dialogue with Homes England on funding proposals for schemes.
MS Teams and email

John Burroughs, Housing Strategy and Development Officer

John.burroughs@northyorks.gov.uk

</PI27>

<PI28>

27 May 2026

Corporate Director of Environment

Executive Member for Highways & Transportation

Review of Temporary Vehicle Activated Sign (VAS) Protocol

Yes

To undertake a review of the Council’s existing Vehicle Activated Signs (VAS) Protocol and to consider the potential value and merits of Speed Indicator Devices (SIDs).

Internal

Allan McVeigh, Head of Network Strategy, Highways and Transportation

allan.mcveigh@northyorks.gov.uk

</PI28>

<PI29>

28 Apr 2026

Corporate Director Children and Young People's Services

Executive Member for Education, Learning & Skills

Home to School Transport Contribution Fees for 2026/27

Yes

To recommend charges for the 2206-27 Academic Year for the following: -
•Post 16 Home to School Transport; and
•Paid permits offered to non-eligible pupils where there is spare capacity in home to school transport

Jon Holden, Head Strategic Planning (CYPS)

jon.holden@northyorks.gov.uk

</PI29>

<PI30>

30 Apr 2026

Deputy Leader & Executive Member for Finance & Resources

Sale of 54 York Place, Harrogate

To accept an offer received on 54 York Place, Harrogate, following a full marketing campaign by Align Property Partners.

The members of the Property Management Group have already been consulted.

Glenn Levison, Senior Surveyor, Estates Management

01423 556372/glenn.levison@northyorks.gov.uk

</PI30>

<PI31>

7 May 2026

Corporate Director of Resources

Deputy Leader & Executive Member for Finance & Resources

Care & Support Hub (Scarborough locality)

Yes

The report would seek approval of a decision to accept and approve the business case to develop a Care & Support Hub in Scarborough and proceed with its development,

The North Yorkshire Council-run Care & Support Hub would (if approved) provide specialist intermediate care as well as short and long-term specialist residential dementia care.

The report will set out the business case for the development of the Scarborough Hub, request approval for funding to proceed with its procurement as well as the Council’s aspirations with regard to Carbon Net Zero opportunities for the care and support hub building.

Local stakeholders

Meetings and correspondence
Partnership

Hannah Brown

Email: Hannah.Brown3@northyorks.gov.uk / Tel No: 01609 535906

</PI31>

<PI32>

7 May 2026

Corporate Director of Resources

Deputy Leader & Executive Member for Finance & Resources

Care & Support Hub (Harrogate locality)

Yes

The report would seek approval of a decision to accept and approve the business case to develop a Care & Support Hub in Harrogate and proceed with its development,

The North Yorkshire Council-run Care & Support Hub would (if approved) provide specialist intermediate care as well as short and long-term specialist residential dementia care.

The report will set out the business case for the development of the Harrogate Hub, request approval for funding to proceed with its procurement as well as the Council’s aspirations with regard to Carbon Net Zero opportunities for the care and support hub building.

Local stakeholders

Meetings and correspondence
Partnership

Hannah Brown

Email: Hannah.Brown3@northyorks.gov.uk / Tel No: 01609 535906

</PI32>

<PI33>

8 May 2026

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Procurement of Integrated Community Equipment Loan Services Contract

Yes

To set out commissioning intentions and agree route to market for a long-term Integrated Community Equipment Loan Service.

Commissioning Partners in the NHS Humber and Yorkshire ICB, West Yorkshire ICB

Joanne Waldmeyer, Head of Service Development

sarah.ianson@northyorks.gov.uk / Tel No: 01609 536498

</PI33>

<PI34>

8 May 2026

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Shared Lives carer fees 2026/27

Yes

To approve the proposed changes in carer fees for Shared Lives for 2026/27.

Shared Lives carers and PSS

4-week consultation period via post, e-mail or in person meetings with carers.

Joanne Waldmeyer, Head of Service Development

joanne.waldmeyer@northyorks.gov.uk

</PI34>

<PI35>

12 May 2026

Executive

Amendments to the Council’s Constitution

Yes

Consideration of proposed amendments to the Council’s Constitution for recommendation to full Council.

Subject to any comments Members may have, to recommend the proposed amendments to the Constitution to full Council for approval.

Relevant NYC Officers and Members

The Members’ Working Group on the Constitution

Correspondence and meetings

Moira Beighton

moira.beighton@northyorks.gov.uk

</PI35>

<PI36>

12 May 2026

Executive

Adoption of North Yorkshire Council Harbours Strategy

Yes

To seek approval to adopt the North Yorkshire Council Harbours Strategy

Transport, Economy, Environment and Enterprise Overview and Scrutiny Committee;
Scarborough and Whitby Area Committee;
Filey Ward members; Scarborough Town Council, Whitby Town Council and Filey Town Council; Harbour User groups for Scarborough, Whitby and Filey and the strategy working groups.

The Council's website, via email and meetings

Chris Bourne, Head of Harbours and Coastal Infrastructure

chris.bourne@northyorks.gov.uk

</PI36>

<PI37>

12 May 2026

Executive

Introduction of a new Enforcement Policy aligned with Renters Rights Act

Yes

Following the introduction of the Renters Rights Act (currently due October 2025) we will need to align our enforcement policy to ensure compliance. There are significant changes proposed which will affect tenants and landlords within communities across North Yorkshire.

As this is a legislative change consultation has been undertaken at government level, our policy will reflect the requirements set in the legislation.

Email, MS Teams and face-to-face meetings

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

</PI37>

<PI38>

12 May 2026

Executive

Introduction of a Civil Penalties Policy aligned with Renters Rights Act

Yes

Following the introduction of the Renters Rights Act we need to align our Civil Penalties Policy and Enforcement Policy to ensure compliance. There are significant changes proposed which will affect tenants and landlords within communities across North Yorkshire.

As this is a legislative change consultation has been undertaken at government level, our policy will reflect the requirements set in the legislation.

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

</PI38>

<PI39>

12 May 2026

Executive

Scarborough Pride in Place funding programme

Yes

The purpose of this report is to seek Executive approval for North Yorkshire Council (NYC), as the accountable body, to formally award the allocated funding for the approved programme of projects selected by the Scarborough Neighbourhood Board under the Pride in Place programme for Scarborough. The report also sets out the proposed approach for entering into grant funding agreements with any applicable external organisations responsible for delivering these projects and outlines the circumstances in which NYC may need to provide front funding to enable project delivery within the first year of the programme.

Decision(s) Required
The Executive is asked to:
1. Approve the allocation of funding for the agreed list of projects selected by the Scarborough Neighbourhood Board, with NYC acting as the accountable body.
2. Authorise NYC, acting as the accountable body, to enter into grant funding agreements where required, and subject to completing Subsidy Control assessments, with the selected 3rd party delivery organisations to enable the approved projects to proceed.
3. Approve, where necessary, the provision of front funding by NYC to support project delivery within the first year of the Pride in Place programme until funding is received from MHCLG.

Cllr Gareth Dadd – Executive Member for Finance
Cllr Mark Crane – Executive Member for Open for Business
Nic Harne - Corporate Director for Community Development
Gary Fielding - Corporate Director for Resources
NYC Procurement
NYC Legal Services
Local ward Councillors for Scarborough
Community of Scarborough

Meetings will be arranged with the NYC Cabinet, as well as the Scarborough and Whitby Area Constituency Committee. Member briefings will also be held with the Executive Member for Open for Business and the Executive Member for Finance.

A public engagement process has already been carried out with the Scarborough community. The feedback gathered has informed the Scarborough Neighbourhood Board’s decisions on which projects to progress and are contained within the report.

Kerry Levitt, Regeneration Projects Officer

Kerry.levitt@northyorks.gov.uk

</PI39>

<PI40>

21 Apr 2026

Executive

SECTION 75 PARTNERSHIP AGREEMENT - in relation to the Targeted Healthy Child Service.

Yes

This report asks Executive to agree to consult on a new Section 75 agreement between North Yorkshire Council, NHS Humber North Yorkshire ICB and NHS West Yorkshire ICB for planning and delivering Community based emotional wellbeing support for Children and Young including in scope the Targeted Healthy Child Service. It further requests that the Corporate Director of Children and Young People’s Service be given delegated authority for the final Section 75 sign off.

The NHS and Local Authorities Partnership Arrangements Regulations 2000 stipulate that “the partners may not enter into any partnership agreements [under Section 75 (s75) of the NHS Act
2006] unless they have consulted jointly such persons as appear to
them to be affected by such arrangements”.
A Public consultation will take place for 60 days which is considered sufficient time to enable stakeholders to respond. The proposal is to put in place formal partnership working for planning and delivering Community based emotional wellbeing support for Children and Young including in scope the Targeted Healthy Child Service. The Section 75 Agreement would be in place, subject to the outcome of the consultation from 1 April 2027. It is planned the consultation will run from 1st June to 31st July.

A published online consultation.

Emma Lonsdale

Emma.Lonsdale@northyorks.gov.uk

</PI40>

<PI41>

12 May 2026

Executive

Acquisition of properties for use as affordable properties to go into the Housing Revenue Account

Yes

To obtain approval from the Executive to acquire properties on for use for affordable housing to take into the Housing Revenue Account.
The acquisition of these homes will increase the supply of social and affordable rented and shared ownership housing and will also form part of our aspiration to deliver 500 new Council homes over the next 5 years.

Executive member for Culture Arts and Housing
Corporate Director of Community Development
Assistant Director of Resources – Community Development
Assistant Director for Housing
Legal
Finance
Housing Needs service as they have confirmed the need in these locations
Housing Management as they will be responsible for managing the properties.
Homes and Places service as they will be responsible for the on-going maintenance of the properties.

Direct contact with relevant members and service areas

John Burroughs, Housing Strategy and Development Officer

john.burroughs@northyorks.gov.uk

</PI41>

<PI42>

12 May 2026

Executive

Outdoor Learning Service

Yes

To provide an update on the Outdoor Learning Service provision in North Yorkshire

Amanda Fielding, AD Education & Skills

Amanda.fielding@northyorks.gov.uk

</PI42>

<PI43>

13 May 2026

Executive Member for Open to Business

Knaresborough Neighbourhood Development Plan: Report of Independent Examination

Yes

To?consider the Report of the Independent Examination of? Knaresborough? Neighbourhood Development?Plan?and agree a Decision Statement setting out whether the plan meets the basic conditions and other legal requirements and should proceed to?referendum.

Consultation with internal NYC teams to establish the following implications be included in the Executive Member Report:
Financial
Legal
Equalities
Climate change
Performance

Via email and face to face discussion as required with internal teams.

Rachael Balmer

rachael.balmer@northyorks.gov.uk

</PI43>

<PI44>

13 May 2026

Executive Member for Culture, Arts & Housing

Corporate Director of Community Development

Virtual and In-Person Fitness Classes

Yes

To seek approval for the procurement of a group exercise solution to support Active North Yorkshire’s leisure and wellbeing services across 14 hubs. The solution will include:
• Site-based group exercise provision including licensing, instructor training, and ongoing content support for inhouse delivery at designated leisure locations.
• Virtual fitness provision including studio based virtual classes within leisure hubs and on demand digital fitness content for individuals to access remotely as part of an integrated virtual membership offer.
Approval is required to proceed with the procurement and implementation of both the site-based and virtual group exercise solutions.

Councillor Simon Myers
Nic Harne (Corporate Director, Community Development)
Jo Ireland (Assistant Director, Culture and leisure)
Jenifer Norton (Assistant Director of Legal Operations)
Paul Foster (Assistant Director Resources)
Richard Mair (Corporate Strategy and performance lead)
Hannah Nutsey (Climate Change lead)

An RFI exercise and supplier Discovery Day have been completed to assess market options and system capabilities. Internal consultation has taken place. Feedback from all consultation activity has informed the recommended approach.

Ben Walker, Commercial Development Manager, Active Leisure NY

ben.walker@northyorks.gov.uk

</PI44>

<PI45>

13 May 2026

Executive Member for Culture, Arts & Housing

Corporate Director of Community Development

Gym and Cycle Equipment and Maintenance

Yes

To seek approval for the procurement of gym and cycle equipment and associated maintenance services to support Active North Yorkshire’s leisure and wellbeing provision across 17 hubs. This includes £3m FFE (Fixtures, Fittings and Equipment) investment into new gym equipment as agreed at Cabinet in November 2025 alongside the circa. £36m leisure investment planned at hubs in Selby, Skipton, Whitby and Pickering.

The procurement will cover the supply, delivery, and installation of gym and studio equipment, along with ongoing maintenance and technical support.

Approval is required to proceed with the procurement and implementation of the gym equipment and maintenance solution.

Councillor Simon Myers
Nic Harne (Corporate Director, Community Development)
Jo Ireland (Assistant Director, Culture and leisure)
Jennifer Norton (Assistant Director of Legal Operations)
Paul Foster (Assistant Director Resources)
Richard Mair (Corporate Strategy and Performance lead)
Hannah Nutsey (Climate Change lead)

An RFI exercise has been completed to assess market options and capabilities. Internal consultation has taken place. Feedback from all consultation activity has informed the recommended approach.

Ben Walker, Commercial Development Manager, Active Leisure NY

ben.walker@northyorks.gov.uk

</PI45>

<PI46>

13 May 2026

Executive Member for Culture, Arts & Housing

Decant Policy

Yes

To approve the Decant Policy for North Yorkshire Council, which establishes a consistent and transparent county-wide framework for the circumstances in which a decant may be required and the procedures to be followed in managing decants. The policy defines the criteria, decision making arrangements and operational processes that will ensure a fair and consistent approach across all housing areas following local government reorganisation.

Housing Management
Housing Standards
Internal Officers
Legal Services
Tenants

Consultation will be undertaken through targeted engagement with internal services and tenants. Internal services will be consulted to review the draft Decant Policy, assess operational impacts and ensure compliance with landlord obligations. Tenant engagement will also be carried out, with the specific method to be confirmed.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI46>

<PI47>

13 May 2026

Executive Member for Culture, Arts & Housing

Learning and Development Strategy

Yes

To set out the proposed Learning and Development Strategy, which sets out how Learning and Development will support the achievement of the Housing Services’ strategic goals and contribute to effectiveness over the coming years.
A decision is required regarding the adoption and implementation of the Strategy.

Housing Tenants
Learning and Development

Tenant Voice Forum with involved tenants.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI47>

<PI48>

13 May 2026

Assistant Director - Housing

Procurement of Damp and Mould Surveys, Works, Mould Cleans and Auditing Services for Housing properties

Yes

The Housing Service wish to procure four contracts for : -
•Damp, Mould and Timber Surveys
•Damp, Mould and Timber Works
•Mould cleans
•Auditing of Damp, Mould and Timber Surveys and Works
This procurement will aid the Housing Service in complying with Awaabs Law.
The contracts would be for 2 years plus 2 x 1-year extension and run from November 2026.

Assistant Director, Housing
Executive Member for Culture, Arts and Housing
Assistant Director, Resources (Community Development)

Procurement and service discussions on requirements to meet better Awaabs Law.

Donna Jobling

donna.jobling@northyorks.gov.uk

</PI48>

<PI49>

20 May 2026

Full Council

Council Plan 2026-2030

Yes

To approve the Council Plan for 2026-2030

Corporate and Partnerships Overview and Scrutiny Committee
Management Board
Executive

Meetings

Will Boardman, Head of Strategy & Performance

will.boardman@northyorks.gov.uk

</PI49>

<PI50>

20 May 2026

Full Council

Local Transport Plan Approval

Yes

To recommend the draft Local Transport Plan for approval before being passed to the Mayoral Combined Authority for recommendation and approval

Executive
Transport, Economy, Environment and Enterprise Overview and Scrutiny Committee

Various committees, informal member working groups, public consultation and stakeholder engagement

Louise Neale

louiseanne.neal@northyorks.gov.uk

</PI50>

<PI51>

20 May 2026

Full Council

Amendments to the Council’s Constitution

Consideration of proposed amendments to the Council’s Constitution recommended by the Executive.

Subject to any comments Members may have, to approve the proposed amendments to the Constitution.

Relevant NYC Officers and Members

The Members’ Working Group on the Constitution

The Executive

Correspondence and meetings

Moira Beighton

moira.beighton@northyorks.gov.uk

</PI51>

<PI52>

20 May 2026

Full Council

Library Strategy Mid-Term Review

Yes

To seek approval to publish the Mid Term Review of the Library Strategy on the North Yorkshire Council website, and to approve the actions the Council will take to support the National Year of Reading.

Corporate Director, Community Development
Assistant Director Culture, Leisure, Archives and Libraries
Executive Member for Culture, Arts and Housing

MS Teams meetings, executive member briefing and emails.

Hazel Smith, Interim Head of Service for Libraries

Hazel.smith@northyorks.gov.uk

</PI52>

<PI53>

20 May 2026

Full Council

Annual Overview and Scrutiny Report 2025/26 - A review of the work of overview and scrutiny committees in 2025/26 and looking ahead to the work that will be undertaken in 2026/27

Yes

Approve the annual report of the Council's six thematic overview and scrutiny committees

Scrutiny Board

Email distribution of the final draft of the report to the Chairs of the Council's six thematic overview and scrutiny committees

Alice Fox, Daniel Harry, Democratic Services and Scrutiny Manager, Diane Parsons, Principal Scrutiny Officer

alice.fox@northyorks.gov.uk; diane.parsons@northyorks.gov.uk; daniel.harry@northyorks.gov.uk, ,

</PI53>

<PI54>

20 May 2026

Full Council

Annual Reports of Young People's Member Champion, Older People's Member Champion and Climate Change Member Champion

Children and Families Overview and Scrutiny Committee, Care and Independence Overview and Scrutiny Committee and Transport, Economy, Environment and Enterprise Overview and Scrutiny Committee

Meetings

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

</PI54>

<PI55>

26 May 2026

Executive

Q4 Performance Monitoring and Budget Report

Yes

Q4 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI55>

<PI56>

10 Jun 2026

Corporate Director of Community Development

Executive Member for Culture, Arts & Housing

Consolidation of North Yorkshire Council’s in-house Lifeline service provision and fees

Yes

Approval sought to consolidate North Yorkshire Council’s in-house Lifeline service provision and charging arrangements across the county, replacing legacy area based models with a single, consistent and sustainable countywide service.

Key officers including Legal, Finance, Climate and Equalities
Key members

Email and MS Teams

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

</PI56>

<PI57>

16 Jun 2026

Executive

Tree and Woodland Policy

Yes

North Yorkshire Council has a legal duty and powers to manage the risk and to protect trees on the land that we manage. This should be reasonable and proportionate to balance the many benefits that trees and woodlands bring. Developing a county wide approach to policy will provide Officers, elected Members and all other stakeholders clarity on how this will be managed. The report will present the Tree and Woodland Policy for adoption.

Members of the Transport, Economy, Environment and Enterprise Overview Property Services, Risk and Insurance, Health

Engagement with the TEEE O

Helen Arnold, Tree and Woodland Manager

Helen.arnold@northyorks.gov.uk

</PI57>

<PI58>

16 Jun 2026

Executive

Children and Young Peoples Strategy

Yes

Approval of new Children and Young Peoples Strategy

Children, Young People and their families who live in North Yorkshire

Partners e.g. Police, Education and Health

Members

C&F OSC

Online engagement
Red Bag for schools
Youth Voice and Creative Engagement Team

El Mayhew, Corporate Director for Children and Young People’s Services

el.mayhew@northyorks.gov.uk

</PI58>

<PI59>

16 Jun 2026

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

</PI59>

<PI60>

16 Jun 2026

Executive

Housing Delivery Joint Venture

Yes

The purpose of the report is to seek approval for the Council to enter into a Limited Liability Partnership to create a Housing Joint Venture Vehicle.

Housing and Leisure Overview

Presentation to Housing and Leisure Overview

Hannah Heinemann, Head of Housing Delivery and Partnerships

Hannah.Heinemann@northyorks.gov.uk

</PI60>

<PI61>

25 Jun 2026

Assistant Director - Regulation & Harbours

North Yorkshire Council Stray Dog Kennel Contract

Yes

To seek approval to procure a contract with a provider for the provision of kennelling for stray dogs for a period of three years with the option to extend for a further two years.

Internal Gateway process

Internal Procurement Gateway process

Dean Richardson, Head of Regulatory Services

dean.richardson@northyorks.gov.uk

</PI61>

<PI62>

8 Jul 2026

Executive Member for Culture, Arts & Housing

Leasehold Policy

Yes

To approve the Leasehold Policy for North Yorkshire Council, which sets out a consistent and transparent county-wide approach to the Council’s arrangements with leaseholders in its capacity as a landlord. The policy provides clarity of rights, responsibilities and statutory obligations to ensure fair and effective management of leasehold properties.

Housing Management
Internal Officers
Legal Services
Leaseholders

Consultation will be undertaken through targeted engagement with internal services and leaseholders. Internal services will be consulted to review the draft Leasehold Policy, assess operational impacts and ensure legal and statutory compliance. In addition, a focus group will be held with leaseholders to gather feedback on the policy and their experiences.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI62>

<PI63>

8 Jul 2026

Executive Member for Culture, Arts & Housing

Shared Ownership Policy

Yes

To approve the Shared Ownership Policy for North Yorkshire Council, which sets out a consistent and transparent county-wide approach to the Council’s arrangements with shared owners in its capacity as a landlord. The policy clarifies rights, responsibilities and statutory obligations, and the management of shared ownership homes, ensuring fair and effective service delivery following local government reorganisation.

Housing Management
Internal Officers
Legal Services
Shared Owners
Housing and Leisure Overview and Scrutiny Committee

Consultation will be undertaken through targeted engagement with internal services, elected members and shared owners. Internal services will be consulted to review the draft Shared Ownership Policy, assess operational impacts and ensure legal and statutory compliance. A focus group will be held with Shared Owners to gather feedback on the policy and their experiences. In addition, the Housing and Leisure Overview and Scrutiny Committee will review the draft policy.

Imogen Downie, Housing Policy and Strategy Officer

imogen.downie@northyorks.gov.uk

</PI63>

<PI64>

15 Jul 2026

Full Council

Annual Report of the Police, Fire and Crime Panel 2025/26

Yes

Approve the 2025/26 Annual Report of the Police, Fire and Crime Panel

Police, Fire and Crime Panel Members

Police, Fire and Crime Panel - 23 April 2026

Daniel Harry, Democratic Services and Scrutiny Manager, Diane Parsons, Principal Scrutiny Officer

daniel.harry@northyorks.gov.uk; diane.parsons@northyorks.gov.uk,

</PI64>

<PI65>

15 Jul 2026

Full Council

Children and Young Peoples Strategy

Yes

Approval of new Children and Young Peoples Strategy

Children, Young People and their families who live in North Yorkshire

Partners e.g. Police, Education and Health

Members

C&F OSC

Online engagement
Red Bag for schools
Youth Voice and Creative Engagement Team

El Mayhew, Corporate Director for Children and Young People’s Services

el.mayhew@northyorks.gov.uk

</PI65>

<PI66>

4 Aug 2026

Executive

North Yorkshire Council Regulatory Services Urban Gull Strategy

Yes

To seek approval of a North Yorkshire Council Regulatory Services Urban Gull Strategy

Stakeholder consultation held February/March 2025 to inform the strategy development work.

Survey/questionnaire completed by stakeholders.
Draft strategy scheduled at Overview and Scrutiny Committee and Scarborough and Whitby Area Committee in 2026 prior to submission to Executive

Dean Richardson, Head of Regulatory Services

dean.richardson@northyorks.gov.uk

</PI66>

<PI67>

4 Aug 2026

Executive

Scarborough Harbour West Pier Delivery

Yes

The report will seek approval:
1.To agree final budget for delivery of the Scarborough Harbour West Pier Deliver.
2.To request approval of the NYC required funding.
3.To request approval to enter into a contract with construction contractor to deliver agreed works.

Community Development: Economic Development, Regeneration, Tourism and Skills, Resources
Environment: Harbours, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial

Email and briefing

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

</PI67>

<PI68>

4 Aug 2026

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

School Based Nursery Grant – Phase 3

Yes

To request approval to apply for a DfE School Based Nursery Grant

N/A Grant request

Jon Holden, Head Strategic Planning (CYPS)

Julia.Temple@northyorks.gov.uk

</PI68>

<PI69>

18 Aug 2026

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI69>

<PI70>

24 Sep 2026

Assistant Director - Property, Procurement & Commercial

Open Framework for construction works above £1m

Yes

To undertake a procurement exercise to establish a PA2023 Open Framework (Works) that will deliver capital minor, and major build construction works of £1 Million and above.

Relevant officers – internal.

Internal communication, discussions and meetings as required.

Kirsty Gale, Principal Capital Programme Manager

Kirsty.gale@northyorks.gov.uk - 01609 532062

</PI70>

<PI71>

17 Nov 2026

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

</PI71>

<PI72>

1 Dec 2026

Executive

Director of Public Health Annual Report 2025-26

The Director of Public Health Annual Report is an independent report on the health of the local population. The Director of Public Health has a duty to write an annual report, whereas the local authority’s duty is to publish it. The focus of this year’s report is on the importance of ‘getting people moving more’ and how Public Health and partners are working to provide opportunities for and access to healthy movement. The Executive committee will be asked to consider and note the report.

The report includes reflections on engagement already undertaken with a wide range of stakeholder groups.

The report will be shared with HAS leadership teams, Executive Portfolio Holder and Management Board for comment as it progresses, and to the Health and Wellbeing Board, Scrutiny of Health Committee and Care and Independence Overview & Scrutiny Committee for information following Executive.

Meetings and correspondence

Louise Wallace, Director of Public Health

Email: louise.wallace@northyorks.gov.uk

</PI72>

<TRAILER_SECTION>

Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

</TRAILER_SECTION>

<LAYOUT_SECTION>

</LAYOUT_SECTION>

<TITLE_ONLY_LAYOUT_SECTION>

</TITLE_ONLY_LAYOUT_SECTION>

<HEADING_LAYOUT_SECTION>

</HEADING_LAYOUT_SECTION>

<COMMENT_LAYOUT_SECTION>

</COMMENT_LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

</TITLED_COMMENT_LAYOUT_SECTION>